Payment reminder template: first a reminder, then a final notice.

Looking for a payment reminder template or an overdue invoice reminder for a Dutch customer? The sheet opens already filled: a sample letter about an existing invoice. Overwrite it with your own amount and tone, and download the PDF — no account. Rather have us send and follow up? The Invoice hub does that. No invoice yet? Create a free invoice.

Liever Nederlands? Ga naar betalingsherinnering maken.

Payment reminder: pick the tone

Sample details. Click a field to replace them with your own.

Who the reminder is from Name or company name Address Chamber of Commerce number if you have one Dutch VAT identification number IBAN Email Phone

Logo

Choose a png or jpg

Stays in your browser. We never see it.

Who it is to Your customer’s name Address Email Contact person Phone Your customer’s reference or order number

Government and e-invoice address

These two do not appear on the PDF. They belong to addressing an e-invoice, and that happens in the Invoice hub — that needs an administration. They are here so you already have them to hand.

Your customer’s Chamber of Commerce number OIN government body

Top of the sheet Regarding invoice Invoice date Pay by Currency Language of the PDF

Outstanding amount Original amount incl. VAT Already paid Outstanding

This is not a new invoice. The outstanding amount includes the VAT of the original invoice. No extra VAT is added, and no collection costs.

Bottom of the sheet Letter text

What it is

An overdue invoice reminder: a letter about the invoice that is still open.

People search for a payment reminder letter or a friendly payment reminder. What they need is a working sheet about the invoice that is still open — with the right number, the outstanding amount and a new final date. Not a second invoice.

Not a new invoice The number is the number of the invoice that is still open. You do not make a second sale and no new invoice number.
Outstanding, including VAT Fill in the original amount and what has already been paid. The difference is what still has to come, including the VAT of that time.
No extra costs added Collection costs or a bailiff do not belong to a reminder automatically. This generator does not put them on either.
The same sheet as your invoice Your logo and the layout equal your invoice, so the letter is recognisable next to the original bill.

Tone

A final notice for an unpaid invoice (aanmaning), on the same URL.

A final notice is not a separate document: it is the same PDF with FINAL NOTICE above it. Pick the tone; the canonical URL stays this page, without an extra parameter.

Reminder

The friendly first question. Title REMINDER, no threat. In Dutch: herinnering.

See the reminder →

Final notice

Firmer tone, title FINAL NOTICE. Still without extra costs. In Dutch: aanmaning.

See the final notice →

Last notice

Last chance. No bailiff, but a clear final date.

See the last notice →

Questions

What people ask about a payment reminder in the Netherlands.

Is a payment reminder the same as a new invoice?

No. A reminder is about an invoice you have already sent. The sheet says REMINDER, the number is "regarding invoice", and the amount is the outstanding part including the VAT of that time. You do not make a second sale and you do not charge VAT again.

What is the difference between a reminder and a final notice?

The reminder is the friendly first question. A final notice is the same letter, firmer: the title becomes FINAL NOTICE. In Dutch these are the herinnering and the aanmaning. Collection costs or a bailiff do not come with it automatically, and this tool does not put them on.

Do I need an account to download the PDF?

No. You fill in the form, you see the sheet and you download the PDF. We do not ask for your email address. You only need an account if you want us to send the reminder and follow the payment.

May I add collection costs to the reminder?

Not just like that. In the Netherlands you may only charge collection costs when you meet the legal requirements, and for a consumer only after a 14-day letter. Those costs are not part of this generator: the sheet shows the outstanding invoice amount only. Want to know what you could claim? Use the statutory interest calculator.

Where does my PDF go?

Nowhere. The PDF is built in your own browser and never reaches our servers. Only your own details — name, address, Chamber of Commerce, logo — we keep in your browser, so you do not have to type them again next time.

What is a last notice?

The last notice is the last friendly-to-firm chance before you go to a collection agency or a lawyer. On this sheet you choose that tone; no bailiff and no collection costs are added. Set a clear final date.

Statutory interest and collection costs Create a free invoice What a Dutch accountant costs